Legal
Privacy Policy
Last updated: 28 April 2025
Our commitment to your privacy
Quantity Payroll takes the protection of personal data seriously. This policy explains what information we collect, how it's used, who it may be shared with, and what rights you have over it.
We collect only what's necessary to provide our services and communicate with you effectively. We do not sell personal data to third parties.
1. Data we collect
Information you provide directly
- — Name and email address submitted through contact forms
- — Message content and enquiry details you choose to share
- — Information provided when arranging or receiving payroll services
Information collected automatically
- — Browser type, device, and general location (country/region)
- — Pages visited and time spent on the site (via analytics cookies, with consent)
- — Referring website or search term used to reach us
2. Legal basis for processing
- — Legitimate interest: processing enquiries and responding to messages you send us.
- — Contractual necessity: managing payroll obligations for clients who use our services.
- — Consent: analytics and advertising cookies, when you choose to allow them.
- — Legal obligation: retention of certain records as required by applicable law.
3. How we use your data
- — Responding to enquiries and communicating about service requests
- — Delivering and administering payroll services for clients
- — Improving website content and user experience based on aggregated analytics
- — Complying with legal and regulatory obligations relevant to payroll and data handling
- — Maintaining records for tax, audit, and compliance purposes
4. Third-party sharing
We do not sell, rent, or trade personal data. We may share data with third parties only in the following circumstances:
- — With payroll infrastructure and software providers necessary to deliver the service
- — With analytics platforms (Google Analytics), subject to your cookie consent
- — Where required by law, regulation, or a valid legal request
Any third-party processors we work with are bound by data processing agreements and may not use your data for their own purposes.
5. Data retention
Contact form data is retained for up to 24 months after last interaction. Payroll service records are kept for the duration required by applicable employment and tax law — typically seven years. Analytics data (where consented) is retained according to the terms of the third-party analytics provider. You may request deletion of non-legally-required data at any time.
6. Security measures
- — Data in transit is protected via SSL/TLS encryption
- — Access to payroll data is restricted to authorised personnel only
- — We maintain documented procedures for responding to data breaches
- — Internal access controls and audit logging are in place for sensitive data
7. Your rights
Right to access
Request a copy of the personal data we hold about you.
Right to rectification
Ask us to correct inaccurate or incomplete data.
Right to erasure
Request deletion of data we are not required by law to retain.
Right to portability
Receive a copy of your data in a structured, machine-readable format.
Right to object
Object to processing based on legitimate interests or for direct marketing.
Right to restrict
Request that we limit how we process your data in certain circumstances.
To exercise any of these rights, please contact us via the contact page. We will respond within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms, account registrations, or any data-submitting features; disable cookies through your browser settings (see our Cookie Policy for more details); contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.
8. Changes to this policy
We may update this policy from time to time. When we do, the date at the top of this page will reflect the change. We encourage you to review it periodically. Continued use of the site after changes are posted constitutes acceptance of the revised policy.